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Administrative Assistant

Administrative Assistant

Freelance Latin AmericaVE
Hace 20 días
Tipo de contrato
  • Quick Apply
Descripción del trabajo

The Administrative Assistant will play a critical role in managing communications, client coordination, and case tracking. Responsibilities include, but are not limited to :

Email & Calendar Management

  • Monitor and manage Outlook emails, responding professionally and promptly on behalf of executives.
  • Manage executives’ calendars, schedule meetings, and set reminders.
  • Coordinate and confirm client appointments in Outlook and Calendly.

Case & Document Management

  • Track and update client cases within Canopy and internal systems.
  • Organize and file documents in a methodical, easy-to-retrieve system.
  • Assist with drafting, reviewing, and finalizing correspondence.

    • Operations & Client Coordination

  • Communicate with government offices and agencies on behalf of executive regarding client matters.
  • Schedule business events, reminders, and team meetings.
  • Manage simple projects to ensure deadlines and deliverables are met.
  • Support with reception tasks : answer inquiries, assist with client intake, and route requests.
  • Customer Service - answering phones via RingCentral

    • Administrative Support

  • Prepare professional presentations and client-facing materials.
  • Creating invoices, sending invoices to clients
  • Assisting with contacting clients to collect payments

    • Schedule : Monday through Friday. 9AM to 6PM (EST)

    Requirements

  • Detail-oriented with excellent organizational skills.
  • Proactive, common sense, and a go-getter attitude – able to anticipate needs and take initiative.
  • Bubbly, confident, and caring personality with the ability to build rapport easily with clients and colleagues.
  • Comfortable and professional speaking with clients over the phone.
  • Strong written and verbal communication skills with a professional, client-facing tone.
  • Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
  • Tech-savvy with experience using Microsoft Outlook, Teams, RingCentral, (Canopy experience a plus, but not necessary)
  • QuickBooks is also a plus, advanced knowledge in Microsoft Excel is necessary.
  • Prior administrative experience in accounting, law, or financial services is preferred but not required.

    • Benefits

  • Competitive pay in US Dollars.
  • You'll get to work with some amazing, respected business professionals.
  • We really value and encourage input from our team members.
  • We offer different payment methods (Zelle, Face Bank, Binance)
  • You'll get paid every two weeks.
  • Birthday and work anniversary celebrations.
  • Alliances with many brands grant extra benefits to freelancers.
  • Weekly recreation dynamics that foster a healthy work environment.

    • 📌 Before You Apply, Please Read :

    At Freelance Latin America, we’re excited to connect you with meaningful remote opportunities. However, we want to be clear :

    ⏰ These are professional roles with set schedules defined by the client.

    Consistent availability is expected. You will have a set work schedule determined by the client, and you are expected to be present during those hours.

    🤝 You will be part of the client’s team.

    You’ll follow their company guidelines, communication practices, and workflows, ensuring seamless collaboration.

    📈 KPIs and goals matter.

    Your performance will be measured to ensure alignment with client expectations and project objectives.

    🧑‍🏫 Training may be required.

    You might need to complete training to fully understand your role, tools, and client processes.

    🎯 Commitment and responsibility are essential.

    We work with clients who rely on your dedication to deliver consistent, high-quality results. This is key to building trust and long-term partnerships.

    🚀 Ready to grow your career with us?

    Apply only if you are ready to commit, learn, and take ownership of your role.

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    Administrative Assistant • VE